Refund Policy
Standard Policy
May 19, 2026
At Pixel Gear Agency, we custom-build each design asset and campaign plan. Because of the dedicated manpower and resources assigned to each client, we maintain a clear policy on refunds.
1. Project Deposits
The kickoff deposit represents the reservation of our design team, strategists, and engineers. Once project scoping and initial brainstorming have started, **kickoff deposits are completely non-refundable**.
2. Milestone Cancellations
If a client decides to cancel a project mid-way:
- Payments completed for achieved and approved milestones are non-refundable.
- Unexecuted milestones that have not yet started will be cancelled, and no further billing will be issued.
- Completed work will be delivered in its current state up to the last settled milestone.
3. Monthly Service Retainers
For ongoing retainers (Social Media, SEO, Paid Ads, or Dedicated Monthly Dev Hours):
- Retainer payments are made upfront for the upcoming 30 days and are non-refundable.
- You can cancel your subscription for the subsequent billing cycle at any time by providing at least 15 days written notice before the next invoice date.
Have questions about billing?
Get in touch directly at billing@pixelgear.agency or chat with us on WhatsApp.